Administrative Assistant

We are seeking 3 proactive and detail-oriented Administrative Assistant / Executive Assistant to support 3 executives in different industries. These role are ideal for someone who thrives in a fast-paced environment, communicates effectively, and has excellent organizational skills.

You’ll be instrumental in ensuring smooth day-to-day operations and will play a key role in keeping communications and tasks on track.

Key Responsibilities:

• Manage and monitor the Executive’s email account: flag important messages, draft responses, and ensure timely replies.
• Write professional and clear emails on behalf of the Executive.
• Respond to text messages and manage real-time communication with team members.
• Follow up with internal team members on assigned tasks and deadlines.
• Schedule meetings, manage calendars, and assist with time-sensitive coordination.
• Maintain organized digital files and records.
• Prepare simple reports, meeting notes, and documentation as needed.
• Assist with project coordination and ensure deliverables are on track.

SIDE NOTE: We are looking for 3 experienced Executive Assistants. One should have some Financial background, another one Project Management experience and another one that knows how to do video editing. 2+ years experience is a MUST.

• 2+ years of experience as ExA or related roles. If you can not demonstrate this experience, we wont be able to move forward with your application.
• Fluent English – excellent verbal and written communication skills are a must.
• Highly organized, detail-oriented, and efficient.
• Comfortable managing multiple communication channels (email, text, etc.).
• Strong follow-up skills and a sense of urgency.
• Tech-savvy and quick to learn new tools and systems (Google Workspace, Zoom, Slack, etc.). CANVA is a must and ASANA is a plus.
• Ability to work independently with minimal supervision.