Legal Operations & Corporate Governance Manager at Cloudstaff

We’re Hiring: Legal Operations & Corporate Governance Manager!

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We are currently on the lookout for a Legal Operations & Corporate Governance Manager to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Legal Operations & Corporate Governance Manager

Work Arrangement: Work from Home

Location: Any CS Site - Ortigas / Makati / Cebu / Davao / Bacolod / Angeles / Mabalacat

Schedule: Morning Shift

Job Description:

The Legal Operations & Corporate Governance Manager is responsible for building, maintaining, and managing the legal infrastructure of PERSERVX Group and ClearLine Group. This role ensures that all legal documentation, corporate governance records, investment agreements, and deal documentation across the group are properly prepared, organized, and maintained. The role acts as the central legal operations hub for the organization, coordinating between the CEO, external legal advisors, accountants, and corporate service providers. This position focuses on legal systems, documentation, governance, and compliance, ensuring the organization operates with institutional-grade legal discipline. This role does not provide legal advice but ensures that legal processes, documentation, and corporate governance obligations are executed accurately and efficiently.

Build and maintain a Legal Document Master Library
Maintain full corporate governance compliance across all entities
Prepare deal documentation efficiently using standardized templates
Coordinate external lawyers and advisors effectively
Maintain accurate corporate and trust records
Reduce legal costs by improving internal documentation systems
Enable the business to execute deals faster and more efficiently

Core Responsibilities:

1. Legal Document Master Library Management

Develop and maintain the company’s Master Legal Document Library, including:

Corporate Governance Documents:

• Company constitutions

• Shareholder agreements

• Share issue agreements

• Share transfer agreements

• Director resolutions

• Shareholder resolutions

• Company registers

Trust Documentation:

• Trust deeds

• Trustee resolutions

• Trust distribution resolutions

• Trustee appointment documentation

Investment and Capital Documentation:

• Master loan agreement templates

• Investor loan agreements

• Security agreements

• Promissory notes

• Investor disclosure documentation

Property and Development Documentation:

• Joint venture agreements

• Development agreements

• Option agreements

• Property acquisition documentation

• Property due diligence checklists

Operational Legal Documents:

• NDA templates

• Contractor agreements

• Employment agreements

• Referral agreements

• Introducer agreements

• Service agreements

2. Deal Documentation Preparation

Prepare legal documentation packages for investment deals and property transactions

including:

• Loan agreements using template structures

• Investor documentation packages

• SPV governance documentation

• Director resolutions for transactions

3. Corporate Governance & Board Administration

Prepare and maintain:

• Director resolutions approving company decisions

• Shareholder resolutions

• Written board approvals

• Board meeting minutes where required

Examples include approvals for:

• Property acquisitions

• Creation of SPV companies

4. Corporate Compliance and ASIC Administration

Maintain compliance across Australian entities including:

• ASIC company registers

• Director and shareholder records

• Company structure diagrams

• Annual company reviews

• ASIC filings and updates

5. Trust Governance Administration

Maintain trust records including:

• Trustee resolutions

• Trust distribution documentation

• Trustee appointment records

• Trust governance documentation

6. SPV Governance Management

Maintain documentation for each SPV including:

• SPV company formation documents

• SPV director resolutions

• SPV investor approvals

• SPV loan agreements

• SPV governance records

7. ClearLine Group Legal Administration

Support legal operations related to:

• Referral agreements

• Partnership agreements

• Commission structures

• Property sales agreements

• Agent engagement agreements

• Partner onboarding documentation

8. Legal Workflow Coordination Coordinate between:

• CEO

• Commercial lawyers

• Property lawyers

• Tax advisors

• Accountants

• Corporate service providers

• International advisors

Responsibilities include briefing lawyers, coordinating document review, tracking legal
matters, and ensuring proper document execution.

9. Legal Systems & Document Infrastructure

Build and maintain the company’s Legal Command Centre using tools such as:

• ClickUp – legal workflow management

• Google Drive or SharePoint – secure document storage

• DocuSign or PandaDoc – contract execution

• 1Password – secure credential storage

10. Investor Documentation Support

Prepare investor documentation including:

• Investor loan agreements

• Investor onboarding documentation

• Security documentation

• Investor reporting templates

11. International Structure Administration

Assist with documentation relating to international entities including:

• Cyprus holding companies

• International trusts

• Cross-border corporate governance records

Qualification and requirements:

Legal Knowledge Strong understanding of:

• Commercial contracts

• Corporate governance documentation

• Trust and company structures

• Property and finance documentation

Contract & Documentation Skills

• Draft documents from templates

• Manage legal documentation databases

• Track contractual obligations

• Maintain document version control

Organizational & Systems Skills

• Manage legal document libraries

• Track compliance requirements

• Coordinate legal workflows

Technology Skills Experience with:

• Google Workspace

• ClickUp or similar workflow software

• Document management systems

• Electronic signing platforms

Preferred Experience

• Law firm paralegal

• Legal assistant

• Corporate governance officer

• Compliance officer

• Property law assistant

• Contract manager

Experience with property investment, development, or financial structures is highly desirable.

Key Personal Attributes

• Exceptional attention to detail

• High integrity and confidentiality

• Strong organizational discipline

• Ability to work independently

• Professional handling of confidential information

Success Metrics

• Accuracy of legal documentation

• Efficiency of deal documentation preparation

• Completeness of the legal document library

• Compliance with governance requirements

• Responsiveness to CEO and operational needs

Strategic Importance of This Role

This role builds the internal legal infrastructure that allows the company to:

• Execute deals faster

• Reduce external legal costs

• Maintain compliance

• Scale operations across multiple entities and jurisdictions

Non-negotiable skills & requirements:

5 years experience in this role.